We think that everyone can agree, returned mail is the most annoying thing ever. Not only do you have to invest time, energy and resources into these mailings, but when its returned and stacks up, it just stares at you like you don’t have anything better to do with your time. It also reminds you of all the wasted time and effort.
BASELoad & W-9 Corrections has made Address Validation a key feature in many service offerings, such as:
• Provider Database Cleanup
• SureHit
• W-9 Corrections, The 1099 Solution
With this feature, healthcare payers can be confident that time-sensitive and important documents are mailed correctly, the first time!

Provider Database Cleanup
During BASELoad’s Provider Database Cleanup, addresses are validated with the use of our internal Virtual Network. For deliverable addresses, we normalize the information to the USPS standard, which includes the correct abbreviations for words like Road and Street. We ensure that the information is in the respective Address 1, Address 2, City, and State fields. Finally, we provide payers the Zip+4 and County.

SureHit is BASELoad’s ongoing EDI Provider Matching service that matches incoming 837 claims/medical bills to the correct providers on the payer’s database with a 98-99% matching accuracy. During SureHit, if an 837 claim/medical bill does not match an existing provider, BASELoad will create a new, cleansed and address validated provider record to be loaded into the database. It is strongly recommended to implement SureHit immediately following the Cleanup. SureHit will virtually eliminate your Provider Not Found queue, which will, in turn, increase your auto adjudication rates significantly.

The 1099 Solution
One of the best advantages of using our 1099 solution, is that you can stop the data entry of 1099 names. W-9 Corrections will correct your file before print and filing with the IRS. There is no need to manually enter 1099 Legal Names anymore. We supply you with an Excel spreadsheet containing all the changes we made. The W-9 Correction solution processes quarterly files throughout the year and then processes the full file at the end of the year during live season in order to stay proactive. Once the file has been processed, W-9 Corrections will provide the client with all the corrected TIN/Combinations, addresses that could be substituted for valid addresses, reasonable cause data for W-9s, B-Notices, and second B-Notices that weren’t fixed. At the end of processing, clients send BASELoad their CP2100 reports (if there is one) for review, processing, correction or to supply reasonable cause data.

Provider Data is BASELoad and W-9 Corrections specialty. The goal of all our services is to help healthcare payers ensure that their providers are paid on-time and at the correct location. For more information about these, and many more BASELoad and W-9 Corrections service offerings, please visit our websites, send us an email at info@BASELoad.com or give us a call at (704) 424-9889. Let us know how we can best help you with your Provider Data and 1099 needs!